ADRIAN MAYOR AND COUNCIL MEETING

MONDAY, FEBRUARY 14, 2022 AT 6:00PM

ADRIAN ANNEX, NORA BLVD., ADRIAN, GA. 31002

 

I. Call Meeting to Order: Mayor Smith called the meeting to order at 6:00pm

 

II. Invocation and Pledge of Allegiance: Invocation was led by CM Love. All in attendance stood for the pledge.

 

III. Adoption of Agenda: Mayor Smith asked the council if the agenda could be amended to include charter update, welcome sign, police explorer, and executive session for real estate. CM Hutchinson made a motion to amend the agenda to include charter update, welcome sign, police explorer, and executive session for real estate and to adopt the agenda. Motion seconded by CM Love. Motion carried by CM Yawn. Motion passed. Agenda amended and adopted.

 

IV. Announcements: None

 

V. Public Speakers: None

 

VI. Adoption of Minutes: CM Hutchinson made a motion to adopt the January 10th minutes. Motion seconded by CM Love. Motion carried by CM Yawn. Motion passed. Minutes adopted.

 

VII. Reconciliations: Mayor Smith updated the council on the reconciliations stating that the clerk has made progress.

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VIII. Unfinished Business:

1. Land surveys- Mayor Smith reported that the surveys have been started. So far the Bank Building property has been completed. The company is supposed to return Friday to complete the rest of the surveys.

2. Knapp Building- Mayor Smith reported that the Knapp Building area has been filled in with 10 loads of dirt by Shannon Watkins. If more dirt is needed to level it off it will be filled in.

3. Safety Grant- Mayor Smith stated that the City did receive the safety grant for 2021. Artiffany from GMA reached out asking to present the city with a check and take photos.

4. Welcome Sign- Mayor Smith stated that the city has received the insurance check to repair the Welcome sign on HWY 15. Work will begin on the sign this week.

 

IX. New Business:

1. Electronic water meter reader- Mayor Smith presented the council with a proposal for electric water meter reading system. The system uses a tablet for the meter entry and will upload the data to the software system.  The quote was for $4750 and the ARP would pay for the cost. CM Hutchinson made a motion to proceed with the meter reading system. Motion seconded by CM Love. Motion carried by CM Love. Motion passed.

2. Qualifying for council- Mayor Smith stated that there will be qualifying for council March 21st-25th from 8:30am to 4:30pm.

3. Coffee and Council Meet and Greet- Mayor Smith stated that they would like to do an event having coffee and the council to help with qualifying and introduce citizens to the council and their duties. The event is planned for March 9th at the community center from 7am-9am.

4. Special Election- Mayor Smith stated that if a special election is needed it will be held on May 24, 2022.

5. New Employees- Mayor Smith introduced the council to the new employees, Deputy Clerk Andreanna Michael and Maintenance Worker Harry Ricks.

6. Termination of Employee- CM Yawn made a motion to officially terminate Robert Marchman. Motion seconded by CM Hutchinson. Motion carried by CM Love. Motion passed.

7. Clerk Training- The clerk updated the council on the court clerk training she attended.

8. Chief Training- Chief Strickland updated the council on the police chief training he attended.

9. Bank Building- Mayor Smith opened two sealed bids for repairing/replacing the bank building roof. The council reviewed the bids and decided to post pone the matter to look further into it. Mayor Smith announced that the ARP will be allowed to be used to renovate the bank building.

10. Workshop- Mayor Smith stated that some council members have reached out to her about the workshops being unnecessary.  The council agreed to stop monthly workshops and to have them as needed.

11. Yard of the Month- Mayor Smith stated that Yard of the Month has been started. Debbie Alfonso, CM Hutchinson, and Mayor Smith picked a winner for the month of February. Polly Fountain on Poplar St was chosen as the first winner. There will be a sign placed in her yard, a certificate given, and a photo taken to share in the newspaper. They have split the city streets up to choose one yard from the listed streets each month. Each person chosen will be entered into a raffle for $50 and a winner will be chosen every 6 months.

12. Police Explorer- Mayor Smith stated that there have been some issues with the police explorer and the department would like to sell the explorer to purchase a replacement vehicle. The city is currently on a waitlist to view vehicles for sale from the Laurens county sheriff’s department.  CM Yawn made a motion to sell the explorer to purchase another vehicle but if the vehicle became available before the explorer was sold to go ahead and purchase the vehicle and be reimbursed after the explorer was sold. CM Love seconded the motion. Motion carried by CM Hutchinson. Motion passed. Mayor Smith asked the attorney to look into the laws with selling and auctioning a vehicle.

13. Charter Update- Mayor Smith stated she has been informed that the charter is ready for review and they will have it soon and post it to the website when possible.

 

X. Recess Regular Meeting: CM Hutchinson made a motion to go out of regular session and into executive session at 6:44pm. Motion seconded by CM Love. Motion carried by CM Yawn.

 

XI. Executive Session: Needed - Real Estate

 

XII. Call Regular Meeting to order: CM Hutchinson made a motion to go out of executive session and into regular session at 6:46pm. Motion seconded by CM Love. Motion carried by CM Yawn. Motion passed.

 

XIII. Reports:

Department Head Reports

1. Fire Department- Chief Yawn reported the total call the department had for 2022.

2. Street/Water Department- CM Yawn reported that there was an area on Beasley St. that was washed out and the area has been repaired but still needs to be paved. He stated that there is also some potholes behind the Jet Store that need to be repaired that the crush n run is not holding because of the trucks driving over the area. CM Yawn reported that there is a leak on HWY 15 and East Norris St. that needs to be repaired. They will be looking into repairing the leak and settling a date to make citizens aware because the water will need to be turned off. 

3. Police Department- Chief Strickland reported that the department had 37 calls for the month of January. There were 4 arrests for the month and recently a 5th arrest was made from a case in January. Chief Strickland announced that the tag reader cameras are now fully functional and citations are being issued.

4. Safety Department- CM Hutchinson stated that they’ll have a safety meeting by the end of March.

5. Recreation Department- CM Love stated that she got the pricing on the swings and is looking into some more equipment.

 

Council Members

1. Suzanne Hutchinson- stated that they needed to start working on the 4th of July plans.

2. Jesse Yawn- nothing to report.

3. Michelle Love- nothing to report.

 

Mayor- Wynola Smith- nothing to report.

 

XIV. Adjournment: CM Yawn made a motion to adjourn the meeting at 7:09pm. Motion seconded by CM Love. Motion carried by CM Hutchinson. Motion passed. Meeting adjourned.